Servisu Munisipál Finansas Dili

Directore of the Dili Municipal Finance Service

Natalia Fatima de Jesus

Contact: 77952038

MINISTERIAL DIPLOMA No. 85/2023

Section III Finance Municipal service

Article 10.º.

Mission

The Municipal Finance Service is a service of the Municipal Authority whose mission is to provide technical and financial support. administrative support to the President of the Municipal Authority, and to other organs and services of the Municipal Authority, which he integrates, in the areas of budget programming and execution, accountability and collection of State revenues that are the responsibility of the Municipal Authority.

Article 11.º.

Taref

The functions of the Municipal Finance Service are as follows:

a) Ensure compliance with laws, regulations and other instructions or guidelines of a financial and accounting nature by the organs and services of the Municipal Authority;

b) Prepare a proposal for the Annual Action Plan of the Municipal Authority, according to the guidance of the President of the respective Municipal Authority;

c) Prepare a proposal for the Annual Budget of the Municipal Authority, according to the guidance of the President of the respective Municipal Authority;

d)Prepare, together with the Municipal Property and Logistics Service, a proposal for the Municipal Supply Plan, according to the guidelines of the President of the respective Municipal Authority;

e) Provide technical and administrative support to the President of the Municipal Authority, the Municipal Secretary and the Director of Municipal Services in the matter of management of financial resources allocated to other organs and services of the respective Municipal Authority;

f) To settle, register and collect State revenues whose settlement and collection are legally the responsibility of the respective Municipal Authority;

g) Issue receipts for amounts received from the Municipal Finance Service;

h) Centralize and coordinate the registration and accounting of state revenues collected by the respective Municipal Authority;

i) Centralize and coordinate the registration and accounting of expenditures made by the respective Municipal Authority;

j) Supervise the management of the treasury of the respective Municipal Authority;

k) Give instructions, with due information, the processes to authorize expenditure and submit to the President of the respective Municipal Authority to make a decision;

l) Give instructions, with due information, the processes to authorize payment of expenses incurred and submit to the President of the respective Municipal Authority to make a decision;

m) Register of advances granted to the Administrations of the Administrative Post;

n) Receive, register and file expenditure reports, with details and supported by receipts or other documents that legally prove the payment of expenditures through advances given to the Administrations of the Administrative Post;

o) Refuse to grant a new advance only when the expenditure report paid through the previous advance has not been submitted to the Municipal Finance Service and duly registered in the computerized financial management system;

p) Register in the computerized financial management system the procedures of public finances, namely budget execution and procurement for the Municipal Authority;

q) Refuse to instruct requests for authorization of payment for expenditures not provided for in the Municipal Budget or exceed the limits established for the expenditure budget;

r) Refuse to instruct the request for payment of expenses that have not previously been authorized by the respective President of the Municipal Authority, which is not accompanied by the I&I report and the asset registration form or for its realization no funds are deposited in the bank account of the respective Municipal Authority;

s) Prepare and submit for approval by the President of the Municipal Authority the biweekly payment list;

t) Promote the realization of bank transfers for payments, previously authorized by the respective President of the Municipal Authority, to suppliers registered in the financial management computer system;

u) Promote the realization of expenditure payments, previously authorized by the President of the respective Municipal Authority, by cheque, whenever this payment cannot be made by bank transfer;

v)Ensure the realization of payments of expenditures, which have been previously authorized by the respective President of the Municipal Authority, in cash, according to the limit established by law, when this payment cannot be made by bank transfer or by bank cheque;

w) Collect, record and archive all financial and accounting documentation from the respective Municipal Authority;

x) Prepare and submit to the President of the respective Municipal Authority a quarterly progress report on the physical implementation of the annual action plan of the Municipal Authority;

y) Prepare and submit to the respective President of the Municipal Authority monthly, quarterly and annual reports on the budget execution of the Municipal Authority;

z) Prepare, register and submit to the President of the respective Municipal Authority, to submit to the Ministry of Finance, the monthly list of personnel remuneration, according to information provided by the Municipal Administration and Human Resources Service;

aa) Perform other duties in the area of finance that are given to                   him by superiors and that are not the responsibility of other                   bodies or services of the Municipal Authority.

Article 12.º

Departments

1. The Municipal Finance Department shall consist of:

a) A Department of Budgetary Programming and Control, responsible for carrying out the acts and processing the administrative procedures necessary for the performance of the tasks provided for in points a), b), c), d), e), x), y) and aa) of the preceding article;

b) A Department of Treasury and Payments, responsible for carrying out the acts and processing the administrative procedures necessary for the performance of the tasks provided for in points a), f), g), j), k), m), o), p), r), v), v), u) of the preceding article of the preceding article);

c) An Accounting Department, responsible for carrying out the acts and processing the administrative procedures necessary for the exercise of the tasks provided for in paragraphs a), h), i), n), w) and aa) of the preceding article.

The departments provided for in the preceding paragraph shall be headed by Heads of Departments, appointed according to the regime of the service commission, in accordance with the terms of Decree-Law No. 3/2016, dated 16 March.